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3 Minute Overview

What is a Stocktake?

A stocktake is the process of counting all inventory and updating your system so stock on hand (SOH) is accurate.

The 5 Phases of a Stocktake

🎯1. PurposePreparation (Weeks before)

This page covers everything you must know before doing a stocktake.

✅ Stocktake in 6 Steps

  1. PrepareClean your data before counting:

    • Fix incorrect stock on hand
    • Resolve negatives +Remove false zeroesout-of-stocks
    • Investigate negative stock

    2. 👉 Most stocktake issues come from poor preparation.

    2. Setup

    • Create ONE stocktake

      • Ensure correct date
    • Structure
      • inputs

    • Assign sections

      • Link physical areas of the storecorrectly

    • 3.

      ScanCounting all products

      (Execution)

      • Use RFPDE unitsdevices /to scan and count
      • Each count is saved as an “input”
      • Inputs must be clearly named and linked to sections

      4. Validation

      • Run reports
      • Identify errors (high/low values, incorrect counts)
      • Fix using manual inputs

    • 5.

      Validate results

      Finalisation

      • RunClose valuation + variance reports
      stocktake

    • Close and setSet stock

      • Finalise and apply counts
    • Update
      • system

⚠️ Critical Rules (Do Not Skip)

  • Only ONE stocktake per store
  • Stocktake date must be correct
  • Always press “Add” on last scanned item
  • Complete manual fixes BEFORE closing
  • Check reports BEFORE setting stockinventory

❌Biggest CommonRisks Mistakes(Read This)

  • ❌ Multiple stocktakes created→ breaks reporting
  • Sections❌ poorlyPoor namednaming → impossible investigations
  • Missing❌ finalSkipping “Add”prep on→ scansinaccurate valuation
  • Large❌ Not validating → major stock errors not investigated

Golden Rule

✅The accuracy of your stocktake is decided Ifbefore you onlystart read one page — make it this one.counting

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