3 Minute Overview
What is a Stocktake?
A stocktake is the process of counting all inventory and updating your system so stock on hand (SOH) is accurate.
The 5 Phases of a Stocktake
1. Preparation (Weeks before)
Clean your data before counting:
- Fix incorrect stock on hand
- Remove false out-of-stocks
- Investigate negative stock
👉Most stocktake issues come from poor preparation.
2. Setup
- Create ONE stocktake
- Ensure correct date
- Structure inputs correctly
3. Counting (Execution)
- Use PDE devices to scan and count
- Each count is saved as an “input”
- Inputs must be clearly named and linked to sections
4. Validation
- Run reports
- Identify errors (high/low values, incorrect counts)
- Fix using manual inputs
5. Finalisation
- Close stocktake
- Set stock counts
- Update system inventory
Biggest Risks (Read This)
- ❌ Multiple stocktakes → breaks reporting
- ❌ Poor naming → impossible investigations
- ❌ Skipping
preppreparation → inaccurate valuation - ❌ Not validating → major stock errors
Golden Rule
The accuracy of your stocktake is decided before you start counting