3-Minute Overview

What is a Stocktake?

A stocktake is the process of counting all inventory and updatingensures your system soreflects the actual physical stock onin handyour (SOH)store. isIt accurate.directly impacts:

• Ordering accuracy
• Stock valuation
• Reporting reliability

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The 5 Phases of a Successful Stocktake

1. Preparation (Weeks before)Critical)

CleanBefore yourcounting data before counting:anything:

• FixClean incorrectup stock on handdata
• RemoveFix errors (negative stock, false out-of-stockszero stock)
• InvestigateEnsure negativestore stocklayout (sections) is clear

Most stocktake issuesfailures comehappen fromhere—not poorduring preparation.counting.

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2. Setup

• Create ONE stocktake
• EnsureSet the correct date
• StructureEnsure inputsstructure correctlyis clean and consistent

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3. Counting (Execution)

• Use PDE devices to scan and count
• Each count is saved as an “input”
• Inputs must be clearly named and linkedassigned to sections

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4. Validation

• Run reports
• Identify errorsunusual (high/low values, incorrect counts)values
• FixInvestigate using manual inputsdiscrepancies

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5. Finalisation

• Close stocktake
• Set stock counts
• Update system inventory

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Biggest Risks to Avoid

• ❌ Multiple stocktakes → breaksreporting reportingbecomes unusable
• ❌ Poor naming → investigations become impossible investigations
• ❌ Skipping preparation → inaccurate valuationresults
• ❌ Not validating → major stock errors

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Golden Rule

TheA accuracy of yoursmooth stocktake is decidedbuilt before youthe startfirst countingitem is counted